INSTALLATION OF ELECTRONIC DATA
Proprietors of distilled spirits plants,
bonded wine cellars, and breweries,
and others concerned:
Purpose. The purpose of this circular is to solicit your cooperation in advising your Assistant Regional Commissioner, Alcohol
and Tobacco Tax, of any plans you may have for converting your
present recordkeeping system to electronic data processing.
Background. We have been informed that some proprietors have
converted, or partially converted, their recordkeeping systems to
electronic data processing, and that others are considering such
installations in the future. Inspection of some of the plants
where electronic data processing has been installed disclosed
several instances where the data programmed into the system was
aimed only at solving accounting problems and failed to cover
regulatory recordkeeping requirements. The corrective action
which had to be taken in each of these cases caused additional
expense which could have been avoided had we been able to
cooperate with the proprietor during the planning stage.
Conclusion. If you contemplate changing your present recordkeeping system to electronic data processing, please advise your
Assistant Regional Commissioner sufficiently in advance of actual
installation to enable him to assist you and cooperate with you
in determining that all of the information required by regulations will be programmed into your electronic system.
Inquiries. Inquiries concerning this circular should refer to
its number and be addressed to your Assistant Regional Commissioner,
Alcohol and Tobacco Tax.
Dwight E. Avis
Director, Alcohol and Tobacco Tax Division