ECP10: What can I do to ensure that my paper export certificates will be processed by TTB as quickly as possible?

You can help us process your export certificate request expeditiously by following these tips:

• Permit - Please ensure that the correct TTB permit, registry, or brewer’s notice number is provided on the certificate for the company listed. See ECP2 on how to obtain a permit, registry, or brewer’s notice number.
• Signature - If using TTB’s export certificate template, please ensure both pages in the template are signed.
  • Include the typed name and position of the person signing the document after or below the signature on certificates submitted on your company’s letterhead.
  • o Ensure that the person signing the export certificate request has signing authority or power of attorney for the company on file with TTB. This is the most common reason for delay.
  • o The Certificate of Origin and Analysis must include the chemist’s printed or typed name below the signature so that we can verify that the chemist is a TTB-certified chemist.
• Type of Certificate - Please use the appropriate export certificate template provided on the TTB export documents webpage, unless otherwise required by the importing country.
  • Fill in all of the requested information in the template.
  • The premise address listed on the export certificate must match the address on file with your permit with TTB. If your premise address has changed, you must apply for and receive an approved amended permit prior to conducting operations.
  • If using the export certificate template, please ensure you submit two signed copies of your request(s); one should appear with your company letterhead on top, and a second copy should appear on TTB letterhead.
• Foreign Importer/Consignee Information - The name and address (i.e., street, city, and state), listed on the export certificate must be complete.
• Return Shipping - Please include a prepaid shipping label from the carrier of your choice with your submission if you would like to be able to track your documents and receive an expected delivery date.
  • Please include your prepaid shipping label with your export certificate submission. We cannot guarantee that prepaid shipping labels sent separately from the export certificates will be used with the correct export certificate. Please see ECP3 for additional information on submitting your export certificates.
  • Otherwise, we will return the certificate through the U.S. Postal Service. Please ensure you include a mailing address to which you wish to have your export certificates returned.